Employee Lifecycle Management (ELM) is a comprehensive process that encompasses various stages, from recruitment to retirement, each with its own unique challenges. While many aspects of ELM demand attention, the realm of passwords and application access often remains overlooked.
In this article, we will shed light on the problems associated with managing application access throughout the employee lifecycle and explore potential solutions.
Overprovisioning of Application Access:
One of the key issues in ELM is the proliferation of application access. As organizations grow and evolve, employees often accumulate access to a multitude of applications and systems. This can lead to a tangled web of permissions, making it challenging to maintain security and manage user credentials effectively.
Access Revocation Delays:
Failing to revoke access promptly when an employee leaves the company or changes roles poses significant security risks. Former employees may retain access to sensitive information, potentially leading to data breaches or unauthorized use of company resources. The admin has to do a rigorous offboarding process that includes a checklist for revoking access to all applications and systems.
Access Beyond Job Requirements:
Allowing employees access to applications and systems beyond the scope of their job responsibilities can lead to potential misuse or unintentional data exposure. This not only poses security risks but can also result in additional subscription fees for unused licenses.
Escalating Subscription Fees:
Maintaining access to an extensive array of applications and systems, especially when access is granted indiscriminately, can lead to ballooning subscription fees. Unused licenses and applications contribute to unnecessary expenses that impact the organization's bottom line. This requires regular assessing application usage and subscriptions to identify underutilized or redundant tools.
Delayed Access Provisioning:
Failing to provide new employees with the necessary access to applications and systems in a timely manner can hinder their productivity and create a frustrating onboarding experience.
Password Management Challenges:
Employees often struggle with managing multiple passwords for various systems and applications. This can result in password-related issues, such as forgotten passwords or the use of weak passwords.
Defining Complex Password Policies:
Overly complex password policies can lead to frustration among employees, who may resort to writing down passwords or using easily guessable variations. Employees may not be adequately trained on password security best practices, leading to common mistakes like sharing passwords or using weak ones.
Employee Lifecycle Management encompasses various facets crucial to the success of an organization, including the often underestimated area of password and application access management.
By implementing Infisign IAM, organizations can take control of their access management processes, streamline employee onboarding and offboarding, and maintain a robust security posture throughout the entire employee lifecycle.
Infisign is a comprehensive solution to address the numerous challenges associated with Employee Lifecycle Management (ELM), particularly in the realm of passwords and access control. With Infisign IAM, organizations can effectively tackle the common problems faced in ELM, such as overprovisioning access, access provisioning delays, access revocation delays, password management issues, and more.
Infisign IAM provides the following benefits:
Centralized Access Control: Infisign IAM offers a centralized platform for managing user access across applications and systems. This streamlines access provisioning and revocation processes, ensuring that employees have the right level of access at all times.
Privilege based Access: Assign access permissions based on an employee's specific job role to prevent overprovisioning of access.
Automated Access Workflows: The platform facilitates automated workflows for access provisioning and deprovisioning, reducing delays and enhancing security during employee onboarding and offboarding.
Password Management: Comes with robust password management features, such as password policies, Single Sign-On, and multi-factor authentication (MFA) options, to enhance password security and simplify password-related challenges.
Access Auditing and Compliance: It offers robust audit trial and reporting capabilities, making it easier for organizations to maintain compliance with regulatory requirements and conduct access audits.
Security Enhancements: Built with strong authentication mechanisms that allows dynamic password policies such as limiting access based on user location or login timings.
Resource Optimization: By providing a clear overview of access permissions, Infisign IAM helps organizations identify unused licenses and reduce resource costs associated with unnecessary access.
User-Friendly Interface: The platform's user-friendly interface ensures that employees can easily manage their access using single sign-on, reducing the likelihood of common access and password-related issues.
In an era where data security and cost optimization are paramount, addressing these issues within the context of Employee Lifecycle Management is not just a choice but a necessity for modern organizations seeking to thrive in a competitive landscape.
Ready to manage employee lifecycle better? Contact us.